TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Award of Funds from the Special Event Assistance Program to Family Promise of South Sarasota County in Support of the 2nd Annual Kenducky Derby to be Held on May 6, 2023, in the Amount of $500 to be Applied to the Cost of City Fees and Resources.
Recommended Action
Approve the award of funds from the Special Event Assistance Program to Family Promise of South Sarasota County in Support of the 2nd Annual Kenducky Derby to be held on May 6, 2023, in the amount of $500 to be applied to the cost of City fees and resources.
Background Information
The Special Event Assistance Program Guidelines and application were informally adopted by the City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the Program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public, free admission and with a minimum expected attendance of 100 people. Assistance is tiered based up on expected attendance as follows:
Ø Up to $500 for events with estimated attendance of 100-499 attendees
Ø Up to $1,000 for events with estimated attendance of 500-2,499 attendees
Ø Up to $2,000 for events with estimated attendance of 2,500+ attendees
Family Promise of South Sarasota County is requesting funding assistance to cover the costs of fees and/or City services associated with their event. The event will be held on May 6, 2023, at the North Port Aquatic Center. The estimated attendance for this event is 200 participants per the application submitted. Based on this expected attendance and in accordance with the Special Events Assistance Program Guidelines, the applicant is eligible for funding up to $500. The cost for City services for this event is $650. Additional fees may be applied if the applicant amends the number of garbage/recycling totes or duration of the park rental.
Strategic Plan
Efficient and Effective Government
Financial Impact
A total of $5,000.00 was appropriated in the Fiscal Year 2023 budget, account no. 001-0100-511-49-13 for Community Assistance. Guidelines indicate that this applicant meets the criteria for up to $500 in funding assistance towards the $650 cost of City services. If this request is approved by Commission, the resulting balance in the Community Assistance Program will be $3,500.00.
Procurement
Not applicable.
Attachments:
1. SPE Application 23-095 2nd Annual Kenducky Derby
2. 23-095 SAP Fee Overview
3. Community Assistance Account Overview FY2023
4. Resolution 2018-R-17
Prepared by: Shelby Mendelson, Recreation Manager, Parks & Recreation Department
Department Director: Sandy Pfundheller, Director, Parks & Recreation Department