TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter Into a Contract With Wholesale Landscape Supply, Inc. dba Big Earth Landscape Supply for Aggregate Materials Under Purchase Order No. 049844 in an Amount Not to Exceed $250,242.00.
Recommended Action
Ratification of City Manager's use of emergency authorization to enter into a Contract with Wholesale Landscape Supply, Inc. dba Big Earth Landscape Supply for aggregate materials under Purchase Order No. 049844 in an amount not to exceed $250,242.00.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring a state of emergency for 24 counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 21, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days. On March 17, 2023, Governor DeSantis issued Executive Order 23-60, renewing the state of emergency for an additional 60 days. Subsequently, Governor DeSantis Issued Order 23-104 on May 15, 2023, extending the state of emergency for another 60 days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following Purchase Order and attachments, which constitute a legal Contract. The City Manager requests that the City Commission ratify this Contract approval.
• Purchase Order No.049844 and Contract attachments with Wholesale Landscape Supply, Inc for aggregate materials in the amount not to exceed $250,242.00.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount not to exceed $250,242.00 was provided from existing appropriations in Fiscal Year 2023 Road and Drainage District Budget, account number 107-5000-541.52-13, CIP Project Number IAN22. A budget amendment to fund 107 will follow to restore funding for urgent needs in Fiscal Year 2023.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Purchase Order
3. Exigency Procurement Request
4. Florida Division of Corporations Document
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director