TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Utilization of Contract 160963 Between Region 14 Education Service Center and Rehrig Pacific Company for Waste Carts, Recycling Carts, Cart Parts, Bins and Related Products and Services in an Amount not to Exceed $800,000 Annually Through the Term Ending October 31, 2026, and Authorize the City Manager to Approve any Modifications, Terminations, or Renewals.
Recommended Action
Option 1: Approve the use of Contract 160963 between Region 14 Education Service Center and Rehrig Pacific Company for waste carts, recycling carts, cart parts, bins and related products and services in an amount not to exceed $800,000 annually through the term of the contract and renewals.
City Commission Options
Option 1: Approve the use of Contract 160963 between Region 14 Education Service Center and Rehrig Pacific Company for waste carts, recycling carts, cart parts, bins and related products and services in an amount not to exceed $800,000 annually through the term of the contract and renewals.
• Pros: Allows the City to piggyback on an existing competitively procured contract, which can save time and enables completely bid lowest price pricing for products without going through a full bidding process.
• Cons: The contract terms, pricing and scope were originally negotiated for Miami-Dade County, Department of Solid Waste Management needs and not the City’s, which could potentially limit flexibility or result in higher costs terms that aren’t the best fit for the City compared to issuing its own competitive solicitation.
Option 2: Deny the use of Contract 160963 between Region 14 Education Service Center and Rehrig Pacific Company for waste carts, recycling carts, cart parts, bins and related products and services in an amount not to exceed $800,000 annually through the term of the contract and renewals.
• Pros: Allows the City to develop and issue its own competitive solicitation tailored specifically to its operational needs, service expectations, and budget priorities, potentially resulting in more favorable pricing and contract terms.
• Cons: Requires additional time and administrative effort to complete the procurement process, which may delay necessary products for operational use and could increase the risk of service interruptions.
Background Information
The City of North Port seeks to utilize an existing contract between Region 14 Education Service Center and Rehrig Pacific Company for waste carts, recycling carts, cart parts, bins and related products and services. This arrangement, commonly referred to as a piggyback or cooperative contract, allows the City to procure products under the same terms and conditions competitively established by another governmental entity.
The contract was originally executed by City of Charlotte following a competitive procurement process. The City of North Port has reviewed the contract and determined that its terms, pricing, and service provisions are in the best interest of the City.
Contract 160963 has been reviewed by the City Attorney’s Office and is legally correct as to form.
Contract 160963 has been provided to the City Clerk’s office on ___________ for signatures subject to City Commission approval.
Strategic Plan Pillar
Infrastructure & Facilities Integrity
Financial Impact
Funding in the amount of $800,000 is budgeted in the Solid Waste District Budget in FY27 budget in account number 120-3032-534.52-50, Minor Operating Equipment. Any purchase made on or after October 1, 2026, or each year after, against this contract is contingent on future appropriated funds.
Procurement
The utilization of this cooperative contract is consistent with Chapter 2, Administration, Article VIII, Procurement, Section 2-403 (Exemptions) of the Code of the City of North Port, Florida, which permits the use of competitively awarded contracts from other governmental entities.
Attachments:
1. Addendum
2. Solicitation
3. Evaluation
4. Award
5. Master Agreement
6. Response
7. Pricing
8. Proof of Publication
9. Notification List
Prepared by: Garrett Woods, CPWP-M, Senior Business Manager
Department Director: Chuck Speake, Public Works Director