TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, City Manager
TITLE: Approve Contract No. 2021-39 - Replacement of Perimeter Fence at the Water Treatment Plant with Jay’s Fencing, LLC, in the Amount of $225,177.00, With a Contingency Amount of $45,035.00 for a Total Cost of $270,212.00.
Recommended Action
Approve Contract No. 2021-39 - Replacement of Perimeter Fence at the Water Treatment Plant with Jay’s Fencing, LLC, in the amount of $225,177.00, with a contingency amount of $45,035.00 for a total cost of $270,212.00.
Background Information
The Utilities Department plans to replace the perimeter fence at the Myakkahatchee Creek Water Treatment Plant on North Port Boulevard. This project includes the removal and disposal of the existing fence surrounding the plant, installing approximately 3,300 linear feet of new fencing, and replacing five gates.
Request for Bids No. 2021-39 - Replacement of Perimeter Fence at the Water Treatment Plant was advertised on September 7, 2021. Two Bids were received and opened on October 7, 2021. Staff reviewed the Bids, and the lowest, responsive and responsible bidder has been determined to be qualified. Based on this information, staff recommends the Award of Contract No. 2021-39 to Jay’s Fencing, LLC.
The contingency for this project was increased to 20% instead of the standard 10% because of the price volatility in the market. The vendor has notified the City of the significant potential for material price increases that would require use of the contingency.
Contract No. 2021-39 has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan
Develop and promote City governance that fosters trust and utilizes departmental strengths and innovative philosophies to facilitate effective and efficient provision of all City services.
Financial Impact
The amount of $270,212.00 is available in the account below and budgeted in the respective Project:
|
Account Number |
Project Number |
Available Amount |
|
420-6061-533.63-00 |
U21WPF |
$ 270,212.00 |
Procurement
Contract No. 2021-39 - Replacement of Perimeter Fence at the Water Treatment Plant was procured pursuant to Section 2-404 of the City of North Port Procurement Code - Competitive Sealed Bid Process.
Attachments:
1. Contract No. 2021-39
2. Notice of Intent to Award
3. Award Recommendation Memo
4. Bid Tabulation
5. Submittal by Jay’s Fencing, LLC
6. RFB No. 2021-39 and Addendum
7. Florida Division of Corporations Document
Prepared by: Nicole Brown, Utilities Business Services Coordinator
Department Director: Michael Vuolo, Interim Utilities Director