TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Discussion and Possible Action Regarding a Road and Drainage District Fund Balance Replenishment Plan Completed by Stantec Consulting Services, Inc.
Recommended Action
Discussion and possible action regarding a Road and Drainage District Fund Balance Replenishment Plan completed by Stantec Consulting Services, Inc.
Background Information
On September 17, 2020, Resolution No. 2020-R-26 was approved which established City Commission Policy No. 2020-05 “Fund Balance Policy”. Section C, 1 of this policy states that the “City should retain a reserve of twenty percent (20%) of the Road and Drainage District Fund operating expenditures.”
On September 28, 2022, Hurricane Ian made landfall in Florida as a Category 5 impacting the entire City. This impact was widespread and caused significant damage to roads, infrastructure, homes and businesses.
Due to the impacts of Hurricane Ian, the Road and Drainage District has identified a fund balance shortfall at fiscal year-end. Per City Commission Policy No. 2020-05, if a shortfall occurs “…a written plan shall be forwarded by the City Manager to the Commission for approval in order to restore the fund balance to an amount within the acceptable percentages.”
The Department of Public Works contracted Stantec Consulting Services, Inc. to assist with evaluation of budget projections to develop a fund balance replenishment plan. The fund balance replenishment plan accounted for the impacts from Hurricane Ian, anticipated FEMA claim reimbursements, updated Capital Improvement Project Plan use of programmed fund balances and establishes a fund balance replenishment plan to meet the City Commission Policy by Fiscal Year 2026.
Strategic Plan
Safe Community
Infrastructure & Facilities Integrity
Financial Impact
Financial impact to Road and Drainage District revenues, expenditures and fees will be based on the Fund Balance Replenishment Plan approved for implementation.
Procurement
The services of Stantec Consulting Services, Inc. were previously procured pursuant to Chapter 2 Administration, Article VIII Procurement, Section 2-406 - Professional services selection under Consultants’ Competitive Negotiation Act (CCNA), F.S. §287.055 of the Code of the City of North Port, Florida.
Attachments:
1. Proposed Road and Drainage District Fund Balance Replenishment Plan Workbook
2. City Commission Policy - Fund Balance Policy
3. Resolution No. 2020-R-26
4. 9-17-20 Meeting Minutes
Prepared by: Garrett Woods, Business Manager
Department Director: Chuck Speake, Public Works Director