TO: Honorable Mayor & Members of the North Port Commission
FROM: Jonathan R. Lewis, ICMA-CM, City Manager
TITLE: Review of designated Capital Improvement Program projects for FY 2015 and funding
allocations.
Recommended Action
Discuss funding for certain designated Capital Improvement Program (CIP) projects for FY 2015.
Background Information
As part of the budget process for FY 2014-2015, the City Commission approved a Capital Improvement Program with appropriated funding for designated projects. The funding that was requested by the departments for these projects were made based on the best estimates available at the time. Subsequent to the CIP being approved, solicitations were issued. The submittals received on the various projects exceeded the initial cost estimates which the appropriations were based upon. At this point in the process, the City is able to determine a closer approximation of cost. The projects listed below are part of the FY 2014-2015 CIP. Staff has identified and provided recommendations for the projects listed below and requests Commission review, determination and direction as to how to proceed.
Park Project updates:
Pine Park
Project began in July 2013 with the installation of a new playground feature ($25,936). Following the installation, staff moved forward with the design process for a lighted walking path, interconnecting to the neighborhood sidewalks. An RFQ for design was issued on January 29, 2014 and the design was awarded to Charlotte Engineering ($27,745). Upon design completion, the walking path was put out to bid for construction on October 28, 2014 - RFB 2015-16. Bid opening was held on November 24, 2014 with eight (8) bids received; all of which exceeded the available project budget of $150,000 (the lowest bid was $196,802). Due to the budgetary limitations the bid was cancelled on December 16, 2014. Staff recommends allocating $70,000 of the FY 2014-2015 funds to assist the funding shortfall at George Mullen Activity Center and recommends budgeting additional funds in FY 2015-2016 to complete the project.
George Mullen Activity Center
A project budget of $182,000 was allocated for site improvements in front of GMAC / City Hall, including site lighting, sidewalks and connectivity of dark fiber between City Hall and GMAC. Design for this project was completed with project P12GMC. RFB 2015-17 for construction/installation of these amenities was advertised on November 4, 2014 and the bid opening was held on December 1, 2014. Three (3) bids were received, one was deemed non-responsive - the low bid was $243,521 exceeding the project budget. Staff recommends reallocating funding from the current budget for Pine Park to complete the project in this fiscal year.
Butler Park
Project began in mid-2014 (RFP 2014-13) for the design of the multipurpose fields and drainage improvements at Butler Park. When the Commission asked for this project, there was no construction estimate, so $440,000 was picked as a number to get the project started. Design costs are currently at $67,500. The project architect provided a preliminary opinion of probable cost (OPC) for the multipurpose fields and drainage improvements which are $1,800,000, not including item F on page 10 of the attached project update. Other expenditures to date include SWFWMD permitting. The above OPC does not include any site furnishings (which are a City responsibility).
Park Land Acquisition
This project has a budget allocation of $50,000 in FY 2014-2015 for potential park opportunities that arise during the fiscal year. At this time there are no properties in the queue for purchase, and this funding could be reallocated to potentially purchase properties along the Myakkahatchee Creek.
Strategic Plan
Financially Responsible City Providing Quality Municipal Services
Financial Impact
Based on Commission direction, staff will bring forward a budget amendment to reallocate funding included in the Capital Improvement Program and Budget for FY 2014-2015.
Procurement
N/A
Attachments:
1. Selected CIP Project Sheets
2. Project Update
Prepared by: Pete Lear
Department Director: Pete Lear