TO: Honorable Mayor & Members of the North Port Commission
FROM: Jason Yarborough, ICMA-CM, Interim City Manager
TITLE: Approve the Utilization of the Florida Sheriff Association's Contract FSA20-VEL28.0 to Purchase One (1) 2021 Ford F-250 Pickup Truck and One (1) 2021 Ford Explorer for the Utilities Department from Duval Ford, LLC in the estimated amount of $67,686.
Recommended Action
Approve the utilization of the Florida Sheriff Association's Contract FSA20-VEL28.0 to purchase one (1) 2021 Ford F-250 pickup truck and one (1) 2021 Ford Explorer for the Utilities Department from Duval Ford, LLC in the estimated amount of $67,686.
Background Information
The Department of Utilities proposes to purchase one (1) replacement 2021 Ford F-250 pickup truck and one (1) new 2021 Ford Explorer.
The replacement Ford F-250 will be used by warehouse personnel to pick up and deliver parts to job sites as well as move Thompson Pumps and other equipment from the yard to and from worksite locations. CID No. 71656 will be turned in for disposal upon delivery of the new truck.
The Ford Explorer will be used by the Applications System Administrator to conduct field work at the 114 lift stations throughout North Port.
Duval Ford, LLC is an approved vendor under the Florida Sheriff Association’s Contract FSA20-VEL28.0. The Florida Sheriff Association’s Contract FSA20-VEL28.0 is made available to units of local government within the State for capital vehicle acquisition. Using this cooperative bid process, local government agencies are able to expedite and purchase critical equipment more expeditiously than using other acquisition methods. Local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name.
While City Ordinance authorizes the City Manager to utilize Piggyback Agreements, the City Manager's Policy requires all procurements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures, and processes have been reviewed by the Procurement Division of the Department of Finance.
Purchase Order No. 48707 was previously issued to Duval Ford on November 2, 2020, in the amount of $58,156. As such, Commission approval for this procurement will bring the total amount spent with the vendor over $100,000.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funding in the amount of $67,686 is available in the Fiscal Year 2021 Utilities Department Budget, Capital Machinery & Equipment Fund, account number 420-6063-536.64-00, Project Number U21VEH.
Procurement
These vehicles are being procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-403 - Exemptions, (a), (4), a, of the Code of the City of North Port, Florida, the utilization of other governmental or public entity contracts to procure goods and services.
Vendor Information:
Duval Ford, LLC
1616 Cassat Avenue
Jacksonville FL 32210
Phone: 904.381.6596
Attachments:
1. Exemptions Form
2. Duval Ford, LLC Quote - F-250 Contract Prices with Options Highlighted
3. Duval Ford, LLC Quote - Explorer Contract Prices with Options Highlighted
4. Florida Sheriffs Contract FSA20-VEH28.0
5. Vehicle Overview
6. Purchase Comparison
7. 2021 Equipment & Fleet Vehicle Replacement Score Sheet
8. Vehicle Repair History Report
9. Florida State Division of Corporations Document
Prepared by: Kenneth Rappuhn, Fleet Manager and Steve Hauser, Fleet Asset Technician
Department Director: Monica Bramble, Acting Public Works Director