TO: Honorable Mayor & Members of the North Port Commission
FROM: Jason Yarborough, ICMA-CM, Interim City Manager
TITLE: Approve Utilization of the GSA Contract Nos. GS-07F-0031W and GS-07F-0231N to Purchase Two (2) Message Boards and Three (3) Light Towers for the North Port Police Department from Millenium Products, Inc. in the Estimated Amount of $56,975.
Recommended Action
Approve utilization of the GSA Contract Nos. GS-07F-0031W and GS-07F-0231N to purchase two (2) message boards and three (3) light towers for the North Port Police Department from Millenium Products, Inc. in the estimated amount of $56,975.
Background Information
The Florida Department of Law Enforcement received a Coronavirus Emergency Supplemental Funding (CESF) award from the U.S. Department of Justice (DOJ) to be used to prepare for, prevent, and respond to the coronavirus pandemic. The funding is a formula grant from the U.S. Coronavirus Air, Relief, and Economic Security (CARES) Act originating from the U.S. Department of Justice. A formula grant means that the funding allocation is determined based on statistical criteria such as population, crime rates, etc.
The City of North Port will utilize these grant funds to purchase the two (2) message boards and three (3) light towers to help notify the public of coronavirus-related information and to illuminate testing sites, COVID-related events, and other subsequent city events.
While City Ordinance authorizes the City Manager to utilize Piggyback Agreements, the City Manager's Policy requires all procurements exceeding $100,000 to be presented to Commission for consideration. All appropriate forms, procedures, and processes have been reviewed by the Procurement Division of the Department of Finance.
Purchase Order No. 48666 was previously issued to Millenium Products, Inc. on October 22, 2020 in the amount of $64.000, therefore making Commission approval necessary for this procurement which will bring the total amount spent with the vendor to over $100,000.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funding in the amount of $56,975 is available in the Fiscal Year 2021 Law Enforcement, General Fund, account number 001-2100-521.64-00, Project Number PD21CE.
Procurement
These items are being procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-403 - Exemptions, (a), (4), a, of the Code of the City of North Port, Florida, the utilization of other governmental or public entity contracts to procure goods and services.
Vendor Information:
Millenium Products Inc.
620 Monte Cristo Blvd.
Saint Petersburg, FL 33715
248-770-9703
Attachments:
1. Exemptions Form
2. Millenium Products Inc. Quote
3. GSA Contract GS-07F-0031W with Price List
4. GSA Contract GS-07F-0231N with Price List
5. CESF Program Certificate of Subaward
6. Equipment Overview
7. Florida State Division of Corporations Document
Prepared by: Kenneth Rappuhn, Fleet Manager and Steve Hauser, Fleet Asset Technician
Department Director: Monica Bramble, Acting Public Works Director