TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Award of Funds From the Special Event Assistance Program to People for Trees, Inc. in Support of the Tour de North Port, in an Amount up to, and Not to Exceed, $500 to Cover the Costs of City Fees and Resources.
Recommended Action
Approve the award of funds from the Special Event Assistance Program to People for Trees, Inc. in support of the Tour de North Port, in an amount up to, and not to exceed $500, to cover the costs of City fees and resources.
Background Information
The Special Event Assistance Program Guidelines and Application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the Program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public, free admission and with a minimum expected attendance of 100 people. Assistance is tiered based upon expected attendance as follows:
Ø Up to $500 for events with estimated attendance of 100-499 attendees
Ø Up to $1,000 for events with estimated attendance of 500-2,499
Ø Up to $2,000 for events with estimated attendance of 2,500+
People for Trees, Inc. is requesting funding assistance to cover the costs of fees and/or City services associated with their Tour de North Port. The event is scheduled for October 22, 2023, beginning at Imagine School and traveling throughout the City. The estimated attendance for this event is 400 participants per the application submitted. Based on this expected attendance and in accordance with the Special Event Assistance Program Guidelines, the applicant is eligible for funding up to $500. The cost for City services is estimated at $307.09 Additional fees may be applied if the rental is amended or additional services are required.
Strategic Plan
Good Governance
Financial Impact
This event is scheduled for October 22, 2023; therefore, funding is contingent upon adoption of the Fiscal Year 2024 budget. As of October 1, 2023, it is anticipated that $5,000 will be available in account no. 001-0100-511-49-13, Community Assistance.
Procurement
Not applicable.
Attachments:
1. Application for Assistance
2. Fee Overview
3. Community Assistance Account Overview FY2024
4. Resolution 2018-R-17
Prepared by: Scott Jalwan, CPRP, Special Events Coordinator
Department Director: Sandy Pfundheller, CPRE, Director of Parks and Recreation