TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Award of Funds From the Special Event Assistance Program to Kiwanis Club of North Port in Support of the Family Fishing Tournament to be Held on June 15, 2024, in an Amount up to, and Not to Exceed, $500 to Cover the Costs of City Fees and Services.
Recommended Action
Approve the award of funds from the Special Event Assistance Program to Kiwanis Club of North Port in support of the Family Fishing Tournament to be held on June 15, 2024, in an amount up to, and not to exceed, $500 to cover the costs of City fees and services.
Background Information
The Special Event Assistance Program guidelines and application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public, free admission and with a minimum expected attendance of 100 people. Assistance is tiered based up on expected attendance as follows:
• Up to $500 for events with estimated attendance of 100-499 attendees
• Up to $1,000 for events with estimated attendance of 500-2,499 attendees
• Up to $2,000 for events with estimated attendance of 2,500+ attendees
Kiwanis Club of North Port is requesting funding assistance to cover the costs of fees and/or City services associated with the Family Fishing Tournament event. The event will be held on June 15, 2024, at McKibben Park. The estimated attendance for this event is 375 participants per the application submitted. Based on this expected attendance and in accordance with the Special Events Assistance Program Guidelines, the applicant is eligible for funding up to $500. The cost for City services for this program is estimated at $167.75. Additional fees may be applied if the rental is amended, or additional services are required.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount of $5,000.00 is budgeted in the Fiscal Year 2024 budget, account no. 001-0100-511-49-13 for Community Assistance. Guidelines indicate that this applicant meets the criteria for up to $500 in funding assistance. The current available balance in the Community Assistance account is below $500. The award of this request for funding assistance is dependent upon the approval of an increase to the Community Assistance fund scheduled for discussion at the May 14, 2024, City Commission Meeting.
Procurement
Not applicable.
Attachments:
1. Application for Assistance
2. Fee Overview
3. Community Assistance Account Overview FY2024
4. Resolution 2018-R-17
Prepared by: Alexis Brickner, Special Events Coordinator
Department Director: Sandy Pfundheller, CPRE, Director of Parks and Recreation