TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Award of Funds From the Special Event Assistance Program to Awaken Outreach Center, Inc. in Support of the Simply Christmas Event to be Held on December 24, 2024, in an Amount up to, and Not to Exceed, $500 to Cover the Costs of City Fees and Services.
Recommended Action
Approve the award of funds from the Special Event Assistance Program to Awaken Outreach Center, Inc. in support of the Simply Christmas event to be held on December 24, 2024, in an amount up to, and not to exceed, $500 to cover the costs of City fees and services.
Background Information
The Special Event Assistance Program guidelines and application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public, free admission and with a minimum expected attendance of 100 people. Assistance is tiered based up on expected attendance as follows:
• Up to $500 for events with estimated attendance of 100-499 attendees
• Up to $1,000 for events with estimated attendance of 500-2,499
• Up to $2,000 for events with estimated attendance of 2,500+
Awaken Outreach Center, Inc. is requesting funding assistance to cover the costs of fees and/or City services associated with the Simply Christmas event. The event will be held on December 24, 2024, at the City Center Front Green with an estimated attendance of 200 participants. Per the application submitted, the event is free for admission, open to the public and will enhance the quality of life for citizens of North Port. Based on this expected attendance and in accordance with the Special Events Assistance Program Guidelines, the applicant is eligible for funding up to $500. The cost for City services for this program is estimated at $601.12. Additional fees may be applied if the rental is amended, or additional services are required.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount of $5,000.00 is budgeted in the Fiscal Year 2025 budget, account no. 001-0100-511-49-13 for Community Assistance. Guidelines indicate that this applicant meets the criteria for up to $500 in funding assistance. If this request is approved by Commission, the resulting balance in the Community Assistance account is estimated to be $3,050.34.
Procurement
Not applicable.
Attachments:
1. Application for Assistance
2. Fee Overview
3. Community Assistance Account Overview FY2025
4. Resolution 2018-R-17
Prepared by: Alexis Brickner, Special Events Coordinator
Department Director: Sandy Pfundheller, Parks & Recreation Director