TO: Honorable Mayor & Members of the North Port Commission
FROM: Jason Yarborough, ICMA-CM, Interim City Manager
TITLE: Award Funds From the Special Event Assistance Program to the Chariots for Charities Event to be Held on February 14, 2021, in the Amount of $160.00 to Cover the Costs of City Fees and Resources.
Recommended Action
Award funds from the Special Event Assistance Program to the Chariots for Charities Event to be held on February 14, 2021, in the amount of $160.00 to cover the costs of City fees and resources.
Background Information
The Special Event Assistance Program Guidelines and Application were informally adopted by the City Commission on November 25, 2013, and formally adopted by the Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the Program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a Special Event.
The Chariots for Charity is requesting funding assistance for the Car Show Fundraiser Event which is scheduled to be held on February 14, 2021, on the City Center Green located in front of City Hall. As stated on the Application submitted, the estimated attendance for this Event is approximately 500 people. Based on this expected attendance and in accordance with the Special Event Assistance Program Guidelines on page 2, the applicant is eligible for funding up to $1,000.00. The total cost for City fees and resources associated with this Event is $160.00 for the rental of the City Center Green and Solid Waste services per the submitted documents. The applicant paid a deposit in the amount of $100.00. The deposit amount is separate from the actual rental costs and is refunded to applicant after the Event has occurred.
Strategic Plan
A vibrant, desirable, and sustainable city where people are proud to live, work, and play.
Create and sustain a safe and healthy environment for residents and visitors of North Port.
To provide exceptional service to our entire community for the continuous enrichment of quality of life.
Financial Impact
Funding in the amount of $6,000.00 is budgeted in the Fiscal Year 2021 budget, account no. 001-0100-511-49-13 for Community Assistance. The request for funding assistance in the amount of $160.00 if approved by Commission will result in a remaining balance of $5,312.32.
|
Description |
Project |
Event Date |
Requested |
Approved |
Funding |
Budget Balance |
|
|
$6,000.00 |
|
Trunk or Treat Halloween by Kiwanis |
None |
10/31/20 |
$265.68 |
$265.68 |
$265.68 |
$5,734.32 |
|
Artisan's Winter Market |
SAP-20-238 |
12/5/20 |
$262.00 |
$262.00 |
$262.00 |
$5,472.32 |
|
Rotary Car Show Fundraiser event |
SAP-21-002 |
1/30/21 |
$127.80 |
|
|
|
|
Chariots for Charity |
SAP-21-004 |
2/14/21 |
$160.00 |
|
|
|
Procurement
Not applicable.
Attachments:
1. Application for Assistance
2. Rental Receipt
3. Resolution 2018-R-17, adopted Special Event Assistance Program Application and Guidelines
Prepared by: Rita Leopard, Development Tech II
Nicole Galehouse, AICP, Planning & Zoning Manager
Department Director: Juliana B. Bellia, Acting Assistant City Manager and Acting Neighborhood Development Services Director