TO: Honorable Mayor & Members of the North Port Commission
FROM: Jason Yarborough, ICMA-CM, Interim City Manager
TITLE: Award Funds from the Special Event Assistance Program to the Southwest Florida Water Polo Foundation in the Amount of $500.00 to Cover the Costs of City Fees and/or Resources Associated with the February 13-14, 2021, Dare to Dream Festival.
Recommended Action
Consider the request made by the Southwest Florida Water Polo Foundation for funding assistance in the amount of $500.00 through the Special Event Assistance Program to cover the cost of City fees and/or resources associated with the with the February 13-14, 2021, Dare to Dream Festival.
Background Information
The Special Event Assistance Program Guidelines and Application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the Program is to encourage cultural, educational, environmental and recreational activities in the City and to help provide recovery of costs associated with City services and resources needed with a Special Event.
The Southwest Florida Water Polo Foundation is requesting funding assistance to cover a portion of the rental fees for their Dare to Dream Festival Event. The Event is scheduled to be held on February 13-14, 2021. As stated on the Application submitted, the estimated attendance for this Event is 250. Based on this expected attendance and in accordance with the Special Events Assistance Program Guidelines on page 2, the applicant is eligible for funding up to $500.00. In addition, the applicant is requesting only $500.00 in funding assistance for this Event. The total cost for City fees and/or resources associated with this Event is $950.00 for the rental of the Aquatic Center dive well per the submitted receipt. The applicant paid a 25% deposit in the amount of $237.50. The deposit amount is separate from the actual rental costs, but added to the total amount charged as shown on the receipt and is refunded to applicant after the Event has occurred.
Strategic Plan
• A vibrant, desirable, and sustainable city where people are proud to live, work, and play.
• Create and sustain a safe and healthy environment for residents and visitors of North Port.
• To provide exceptional service to our entire community for the continuous enrichment of quality of life.
Financial Impact
Funding in the amount of $6,000.00 is budgeted in the Fiscal Year 2021 budget, account no. 001-0100-511-49-13 for Community Assistance. The request for funding assistance in the amount of $500.00 if approved by Commission will result in a remaining balance of $4,972.32 in the Community Assistance account. Recently, two events received funding; the Trunk or Treat event hosted by the Kiwanis received an award of $265.68 and the Artisan’s Winter Market received an award of $262.00. The current account balance without the $500.00 encumbrance is $5,472.32.
Procurement
Not applicable.
Attachments:
1. Application for Assistance
2. Rental Receipt
3. Community Assistance Fund Tracking Sheet
4. Resolution 2018-R-17, Adopted Special Event Assistance Program Application and Guidelines
Prepared by: Sherry Willette-Grondin, Zoning Coordinator
Department Director: Juliana B. Bellia, Acting Assistant City Manager