TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Award Request for Bid (RFB) No. 2024-08 for the Purchase of Calcium Chloride for the City’s Water Treatment Plant to Tetra Technologies, Inc. for an Estimated Annual Amount of $130,500.00 and Authorize the City Manager to Approve Renewals in Accordance with the Terms and Conditions in the Solicitation.
Recommended Action
Award Request for Bid (RFB) No. 2024-08 for the Purchase of Calcium Chloride for the City’s Water Treatment Plant to Tetra Technologies, Inc. for an estimated annual amount of $130,500.00 and authorize the City Manager to approve renewals in accordance with the terms and conditions in the solicitation.
Background Information
The Southwest Water Treatment Facility utilizes calcium chloride to produce water, which is a different chemical than what is used at the Myakkahatchee Creek Water Treatment Plant. The Southwest Water Treatment Facility was dedicated to the City in March 2023. An informal request for quote was solicited to cover the period between the dedication and the formal solicitation. The following provides a chronological order of events pertinent to RFB Contract No. 2024-08:
Ø October 10, 2023: RFB 2024-08 - calcium chloride chemicals for the water treatment plants was advertised.
Ø November 8, 2023: One bid was received and opened.
Ø Staff reviewed the bid, and the bidder, Tetra Technologies, Inc., was determined to be qualified to provide the product needed.
Based on a review of the bid and submitted references, Utilities recommends the award of the calcium chloride contract to Tetra Technologies, Inc.
The contract resulting from this bid request shall be valid from Commission approval through and including December 31, 2026. This contract may be extended annually for up to two (2) additional one-year terms, with approval from the City Manager.
Strategic Plan
Good Governance
Financial Impact
The amount of $130,000.00 has been budgeted in account number 420-6061-533-52-05.
Procurement
Purchase of Calcium Chloride was procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-404 - Competitive Sealed Bid Process of the Code of the City of North Port, Florida.
Tetra Technologies, Inc.
24955 I-45 North
The Woodlands, TX 77380
Attachments:
1. Notice of Intent to Award
2. Award Recommendation Memo
3. Bid Tabulation
4. Tetra Technologies, Inc. Submittal
5. RFB No. 2024-08 and Addendum
6. Florida Division of Corporations Document
Prepared by: Brittany Kammerer, Utilities Business Services Coordinator
Department Director: Nancy Gallinaro, Utilities Director