TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve License Agreement with Zonar Systems, Inc. for annual communications services, equipment for new vehicles, and as-needed replacement parts and equipment, in an estimated amount of $85,000.
Recommended Action
Approve License Agreement with Zonar Systems, Inc. for annual communications services, equipment for new vehicles, and as-needed replacement parts and equipment, in an estimated amount of $85,000.
Background Information
The Department of Public Works has been utilizing Zonar Systems, Inc. since 2009 for Global Positions System (GPS) and Electronic Vehicle Inspection Remote (EVIR) communications and reporting systems for the Solid Waste Division and Operations and Maintenance Division vehicles and equipment. The Facilities Maintenance Division of the Public Works Department, Parks and Recreation Department, and the Utilities Department began utilizing Zonar within the past year for GPS tracking and monitoring of vehicles. The City currently has 215 vehicles and equipment using the Zonar service. The Public Works Fleet Management Division will work with individual City Departments to standardize and install Zonar equipment and devices in their departmental vehicles and equipment when necessary.
Zonar is the sole supplier of the EVIR system, which uses Radio Frequency Identification (RFID) technology for vehicle inspections. Zonar is requiring a License Agreement prior to renewing the annual communications services for existing GPS and EVIR devices, as well as the purchase of any additional GPS/EVIR devices or equipment.
The City Attorney has reviewed and approved the License Agreement as to form and content.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funding in the amount of $73,665 has been allocated in the Fiscal Year 2020 budget in the following accounts:
• $2,500 - account number 001-0760-519.41-00, Facilities Maintenance, Communication Services
• $34,500 - account number 107-5000-541.41-00, Road & Drainage District, Communication Services
• $1,588 - account number 107-5000-541.52-50, Road & Drainage District, Minor Operating Equipment
• $15,500 - account number 120-3032-534.41-00, Solid Waste District, Communication Services
• $794 - account number 306-5000-541.52-50, Surtax, Road & Drainage, Minor Operating Equipment
• $2,713 - account number 306-3038-572.52-50, Surtax, Parks & Recreation, Minor Operating Equipment
• $794 - account number 306-0760-519.52-50, Surtax, Facilities Maintenance, Minor Operating Equipment
• $3,176 - account number 420-6062-535.52-50, Utilities, Sewer Services, Minor Operating Equipment
• $12,100 - account number 420-6063-536.52-50, Utilities, Water & Sewer, Minor Operating Equipment
Additional funds will need to be identified if other departments choose to add Zonar equipment to their vehicles and equipment.
Procurement
Zonar Systems, Inc. GPS and EVIR communication services and equipment are being procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-407, Sole Source Guidelines of the Code of the City of North Port, Florida.
Zonar Systems, Inc.
18200 Cascade Avenue S.
Seattle, WA 98188
Attachments:
1. Sole/Single Source Procurement Request Form
2. Zonar License Agreement
3. Zonar Sole Source Letter
4. Florida State Division of Corporations Documents
Prepared by: Kristina King, Business Manager
Department Director: Juliana B. Bellia, Public Works Director