TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve Agreement No. 2018-40 for site selection, permitting and design services for Utilities Administration and Warehouse Facilities with Stantec Inc. in the amount of $ 887,425.00 plus site dependent optional services in the amount of $ 144,251 for a total amount of $ 1,031,676.00.
Recommended Action
Approve Agreement No. 2018-40 for site selection, permitting and design services for Utilities Administration and Warehouse Facilities with Stantec Inc. in the amount of $ 887,425.00 plus site dependent optional services in the amount of $ 144,251 for a total amount of $ 1,031,676.00.
Background Information
The purpose of this proposal was to obtain the services of an experienced, professional, licensed, and qualified architectural/engineering firm to locate and assist in obtaining a site for the Utilities Administration and Warehouse Facility building. Upon securing a site, the firm will design the building and site improvements. The Utilities Administration, warehouse and storage facility are currently located at 6644 W. Price Boulevard. The facility has served North Port Utilities (NPU) for approximately 20 years. With the significant growth that the City has experienced in recent years, NPU has also grown and now has outgrown the administration building, warehouse and storage area. The new site/building will accommodate not only the current staff but projected interim and buildout conditions. The requested design will include offices for personnel, parking for customers and personnel, an area for fleet vehicles and large equipment, and warehouse space for inventory parts.
The Site Selection and Design Services for Utilities Administration and Warehouse Facilities project was advertised on February 8, 2018. A non-mandatory pre-proposal meeting was held on February 27, 2018 at City Hall. Three (3) proposals were received before the deadline of March 15, 2018. The professional selection committee met on April 26, 2018 to discuss all three proposals and make a selection based on RFP proposal ranking guidelines. After deliberation and discussion, Stantec Inc. was selected as the most advantageous to the City and recommended staff move forward with negotiations. Staff negotiations took place on May 17 and June 14, 2018 to review the scope of services and lump sum contract rates which is reflected in this approval request.
Legal has reviewed the agreement and has no legal objection.
Strategic Plan
This project supports the City’s Strategic Plan goals of Enhanced Public Trust through Responsible City Government and Maintained/Upgraded/Expanded City Infrastructure.
Financial Impact
The amount of $ 1,031,676.00 is available in the account numbers below and budgeted in the respective project:
|
Account Number |
Project |
Available Amount |
|
420-6060-536.61-00 |
U18UAB |
$ 81,676.00 |
|
420-6060-536.62-00 |
U18UAB |
$ 950,000.00 |
Procurement
Professional Services were procured pursuant to Sec. 2-406 of the City of North Port Procurement Code and Florida Statute 287-055 Consultants’ Competitive Negotiation Act.
Vendor Information:
Stantec Inc. 5172 Station Way Sarasota, FL 34233
Attachments:
1. Agreement No. 2018-40 with Stantec Inc.
2. Notice of Intent to Award
3. Recommendation to Negotiate and Ranking
4. RFP Submittal by Stantec Inc.
5. RFP No. 2018-40 and Addendum
6. Florida Division of Corporations Documents
Prepared by: Michelle Tipp
Department Director: Richard Newkirk