TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager’s Use of Emergency Authorization to Enter into an Interlocal Agreement for Emergency Debris Management Services with Holiday Park and Recreation District
Recommended Action
Ratify the City Manager’s use of emergency authority to enter into an Interlocal Agreement for emergency debris management services with Holiday Park and Recreation District
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring a state of emergency for 24 Florida counties, including Sarasota County, due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218, and expanding the state of emergency to the entire State. On November 1, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency, and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into an Interlocal Agreement for Emergency Debris Management Services with the Holiday Park and Recreation District, which constitutes a legal contract. The City Manager requests that the City Commission ratify this contract approval.
The City Attorney’s office approves to the form and correctness of the Interlocal Agreement.
Strategic Plan
Good Governance
Financial Impact
The proposed Interlocal Agreement is required in order for the debris cleanup work completed by the City’s contractor within Holiday Park to be considered for reimbursement under the Federal Emergency Management Agency’s Public Assistance Program. Emergency debris removal management services expenses are accounted for within 107-5000-541.34-00.
Procurement
Hurricane debris cleanup work outlined in the proposed Interlocal Agreement was completed via Agreement No. 2019-48 for Debris Management Services and Ancillary Preparation/Recover Services. These services were procured utilizing the competitive sealed request for proposal process pursuant to Section 2-405 of the City of North Port Procurement Code.
Attachments:
1. Interlocal Agreement for Emergency Debris Management Services
Prepared by: Tricia Wisner, Assistant Director of Public Works
Department Director: Chuck Speake, Director of Public Works