TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approval of Second Amendment to Agreement No. 2017-40, Professional Design and Engineering Services for Warm Mineral Springs Park Master Plan, to Kimley-Horn & Associates, Inc., in the Amount of $781,852.00, Plus a Project Contingency of 5% or $39,092.60 for a Not to Exceed Amount of $820,944.60 to Facilitate Renovations of the Historic Buildings.
Recommended Action
Approval of Second Amendment to Agreement No. 2017-40, Professional Design and Engineering Services for Warm Mineral Springs Park Master Plan, to Kimley-Horn & Associates, Inc., in the amount of $781,852.00, plus a project contingency of 5% or $39,092.60 for a not to exceed amount of $820,944.60 to facilitate renovations of the historic buildings.
Background Information
During the City Commission Special Meeting held on April 5, 2018, the Commission approved Agreement No. 2017-40, Professional Design and Engineering Services for the Warm Mineral Springs Park Master Plan with Kimley-Horn and Associates for the development of a master plan document for Warm Mineral Springs Park and associated improvements within the 80-acre site. This was followed by the First Amendment to Agreement No. 2017-40 for Professional Design and Engineering Services for Warm Mineral Springs Park Master Plan to develop construction and permitting documents for implementation of the completed Phase 1 of the original Agreement. The Second Amendment to Agreement No. 2017-40, Professional Design and Engineering Services for Warm Mineral Springs Park Master Plan, is specific to the historic restoration of building one, the hybrid renovation of building two, and the preservation and mothballing of the Cyclorama. In addition, necessary improvements to the site and utility infrastructure will be addressed.
The following provides a chronological order of events specific to the renovations / mothballing of the three historic buildings at Warm Mineral Springs Park:
Ø September 10, 2024: During the City Commission Regular Meeting, staff and a representative from Sweet Sparkman Architecture & Interiors presented Warm Mineral Springs Park Phase I cost estimates, reviewed insurance options, and provided potential next steps for Phase II improvements. The following motions were approved by the City Commission:
ü Motion #1: A motion was made by Vice Mayor Stokes, seconded by Commissioner Langdon, to approve Option No. 2: Full restoration of admission building and a hybrid renovation of spa building to support current operations, maintaining historic designation, incorporating wet floodproofing measures, and preservation/mothballing of cyclorama until sufficient funding is available for restoration. The motion carried unanimously.
ü Motion #2: A motion was made by Vice Mayor Stokes, seconded by Commissioner Emrich, to direct the City Manager to pursue running utilities up Ortiz Boulevard to US 41. The motion carried on unanimously.
ü Motion #3: A motion was made to direct the City Manager to work with staff to negotiate with the Conservation Foundation and the Gulf Coast Community Foundation for a conservation easement to the 60 acres adjacent to Warm Mineral Springs, explore the possibility of bringing in Selby Gardens or another botanical partner, and to identify a section of property for development as an alternative holistic health center. The motion carried on unanimously.
ü Motion #4: A motion was made to direct the City Manager to explore funding options for Legacy Trail extension to Warm Mineral Springs. The motion carried on unanimously.
Ø May 28, 2024: During the City Commission Regular Meeting, staff provided an update on the status of action items related to Warm Mineral Springs Park Phase I Improvements and Phase II Future Development. The following motions were approved by the City Commission:
ü Motion #1: A motion was made by Vice Mayor Stokes, seconded by Commissioner McDowell, to direct the City Manager to halt the demolition of all three buildings at Warm Mineral Springs. The motion carried unanimously.
ü Motion #2: A motion was made by Vice Mayor Stokes, seconded by Commissioner Langdon, to direct the City Manager to prepare separate cost estimates for the restoration of all three buildings, cost of water and sewer, and sanitation facilities. A motion to amend was made by Commissioner Langdon, seconded by Vice Mayor Stokes, to add “including separate flood mitigation and hardening costs for all three buildings”. The motion to amend carried unanimously.
ü Motion #3: A motion was made by Commissioner McDowell, seconded by Vice Mayor Stokes, to direct the City Manager to explore additional insurance options, including historic designation insurance. The motion carried unanimously.
Ø March 5, 2024: During the City Commission Regular Meeting, staff presented information related to Warm Mineral Springs Park Phase I Improvements and Phase II Future Development. The following motions were approved by the City Commission:
ü Motion #1: A motion was made to direct the City Manager to work with staff to bring back additional information regarding the costs associated with Option 1 including the demolition of existing buildings, salvaging Cyclorama panels for future display; constructing a simple administrative building including flushable toilets and an outside shower; water and sewer to the immediate area and incremental cost to bring to Tamiami Trail; and parking improvements, and plan development costs. The motion carried with a 4 to 1 vote, Commissioner McDowell dissenting.
ü Motion #2: A motion was made to include the Warm Mineral Springs Appraisal and CBRE Real Estate Appraisal documents to the agenda backup. The motion carried on unanimously.
ü Motion #3 (as amended): A motion was made to direct the City Manager to continue discussion with various entities/focus groups and to bring back information on connecting Legacy Trail to Warm Mineral Springs, specifically the look, cost, and funding responsibility. The motion carried unanimously.
The attached Second Amendment to Agreement 2017-40, Professional Design and Engineering Services for Warm Mineral Springs Park Master Plan to Kimley-Horn & Associates, Inc., has been reviewed by the Interim City Attorney and is legally correct as to form.
Strategic Plan
Quality of Life
Financial Impact
The Second Amendment to Agreement 2017-40, Professional Design and Engineering Services for Warm Mineral Springs Park Master Plan, to Kimley-Horn & Associates, Inc., is in the amount of $781,852.00 plus a project contingency of 5% or $39,092.60. This project is funded through project WM19BR in Fund 125-3040 (balance $3,438,382.88), Fund 152-3040 (balance $382,625.00), and Fund 306-3040 (balance $4,807,413), with a total project available balance of $8,628,420.88.
Procurement
Professional Services were procured pursuant to Sec. 2-406 of the City of North Port Procurement Code and Florida Statute 287-055 Consultants’ Competitive Negotiation Act.
Attachments:
1. Second Amendment to Agreement 2017-40
2. First Amendment to Agreement 2017-40
3. Agreement 2017-40
4. 9-10-24 City Commission Regular Meeting Minutes
5. 5-28-24 City Commission Regular Meeting Minutes
6. 3-5-24 City Commission Regular Meeting Minutes
7. Florida Division of Corporations
Prepared by: Cheryl Greiner, Business Operations Manager
Department Director: Sandy Pfundheller, Parks and Recreation Director