TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager's Use of Emergency Authorization to Enter into a Contract with N&D Restoration for Temporary Roof Work at 1867 Clarinet Avenue Under Purchase Order No. 049858 in an Amount Not to Exceed $900.00.
Recommended Action
Ratification of City Manager's use of emergency authorization to enter into a contract with N&D Restoration for Temporary Roof Work at 1867 Clarinet Avenue, under Purchase Order No. 049858 in an amount not to exceed $900.00.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring that a state of emergency for 24 Florida counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order 22-218 and expanding the state of emergency to the entire State. On November 1, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal Contract. The City Manager requests that the City Commission ratify this Contract approval.
Ø Purchase Order No. 049858 and Contract attachments with N&D Restoration for Temporary Roof Work at 1867 Clarinet Avenue, in an amount not to exceed $900.00.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount of $900.00 was provided from existing appropriations. A budget amendment will follow to restore funding for urgent needs.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement. Local State of Emergency Ordinance No. 2022-30 and Federal Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Competitive Procurement Memorandum
3. Requisition
4. Purchase Order
5. Emergency/Exigency Procurement Request
6. N&D Restoration Quote
7. MHI Roofing Quote
8. Persons Services Corporation Quote
Prepared by: Lauri Cucchi-Hill, Human Resources Coordinator - Operations
Department Director: Christine McDade, Human Resources Director