TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve and Authorize the City Manager to Execute Contract No. 2026-07 for a Three-Year Term and the Option to Renew for Two Additional One-Year Terms With Green Facility Inc., for Citywide Janitorial Services in the Total Amount of $773,050.90 for Groups 1-6 and Additional Services on an As-Required Basis in the Total Estimated Annual Amount of $100,000.00.
Recommended Action
Option 1: Approve and authorize the City Manager to execute Contract No. 2026-07 for a three-year term and the option to renew for two additional one-year terms with Green Facility Inc., for Citywide janitorial services in the total amount of $773,050.90 for groups 1-6 and additional services on an as-required basis in the total estimated annual amount of $100,000.00.
City Commission Options
Option 1: Approve and authorize the City Manager to execute Contract No. 2026-07 for a three-year term and the option to renew for two additional one-year terms with Green Facility Inc., for Citywide janitorial services in the total amount of $773,050.90 for groups 1-6 and additional services on an as-required basis in the total estimated annual amount of $100,000.00.
• Pros: Provides competitively procured janitorial services for City facilities, establishes defined service levels and pricing, supports continuity of cleaning and facility maintenance operations, and allows for additional or add-on services as requested and needed by the City.
• Cons: Commits funding for the initial term and exposes the City to contractual price increases and additional expenditures for as-required services, subject to available appropriations.
Option 2: Deny the approval of Contract No. 2026-07 for Citywide janitorial services with Green Facilities, Inc.
• Pros: Preserves the City's ability to reassess service needs, procurement requirements, or budget priorities before entering into a multi-year Contract.
• Cons: Would delay the establishment of a janitorial services Contract for City facilities, potentially impacting cleanliness; facility maintenance standards; employee work environments; and public access to City buildings until an alternative Contract is awarded.
Background Information
Request for Bid (RFB) No. 2026-07 provides for routine janitorial services at City of North Port facilities. The solicitation also establishes hourly or square-foot pricing for additional services performed on an as-required basis, including carpet cleaning beyond the annual contractual cleaning; porter services; pressure washing; emergency cleaning; and post-event cleaning.
The Request for Bid was advertised on March 18, 2026, and responses were due on April 20, 2026. The City received eleven (11) responses. Following review of the submitted bids, Green Facility, Inc. was determined to be the lowest responsive and responsible bidder and is recommended for award.
The initial Contract term begins on the date of award and continues through September 30, 2029. The Contract provides for two additional one-year renewal options by mutual agreement. Pricing during the second and third-year renewals are subject to a compound 3% increase. Additional services may be authorized on an “as-required” basis at the unit prices established in the solicitation.
Contract No. 2026-07 has been reviewed by the City Attorney and is legally correct as to form.
Contract No. 2026-07 was provided to the City Clerk’s Office on September 1, 2026, for signature, subject to City Commission approval.
Strategic Plan Pillar
Infrastructure & Facilities Integrity
Financial Impact
Funding in the amount of $360,000 is available in the Fiscal Year 2027 Facility Maintenance Budget, account number 001-0760-519.34-00. Years two and three of the Contract shall be included as part of the Facility Maintenance annual operating budget submissions in fiscal year 2028 and fiscal year 2029.
Contract amounts per year for Groups 1 - 6 and not including additional services on an as-required basis:
Year 1 (Fiscal Year 2026-2027) - $250,105.44
Year 2 (Fiscal Year 2027-2028) - $257,608.60
Year 3 (Fiscal Year 2028-2029) - $265,336.86
Total Initial 3 Year Term - $773,050.90
Procurement
Citywide Janitorial Services were procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-404 - Competitive Sealed Bid Process of the Code of the City of North Port, Florida.
Attachments:
1. Contract
2. RFB No. 2026-07 and Addenda
3. Award Recommendation Memo
4. Bid Tabulation
5. Submittal by Green Facility, Inc.
Prepared by: Garrett Woods, Senior Business Manager, CPWP-M
Department Director: Chuck Speake, Public Works Director