TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve the utilization of the OMNIA Partners cooperative purchasing agreement for Office Depot and the Sourcewell cooperative agreement for Staples for the procurement of office supplies in the combined estimated amount of $110,000.00.
Recommended Action
Approve the utilization of the OMNIA Partners cooperative purchasing agreement for Office Depot and the Sourcewell cooperative agreement for Staples for the procurement of office supplies in the combined estimated amount of $110,000.00.
Background Information
These contracts are for city-wide use. The contracts were obtained through the OMNIA Partners cooperative #19-12R (Office Depot) and Sourcewell, formerly NJPA, 010615-SCC (Staples) for a wide variety of office supplies. The solicitations were formally advertised, and a Request for Proposal was issued to obtain pricing and service capability from vendors in the office supply marketplace. As a result of the evaluations of responding proposals, agreements were entered into with Office Depot and Staples. These contracts offer discounts from 30 - 79% off list price on core and non-core items with just in time delivery. Having these contracts available allows City departments to eliminate the need for ordering in bulk and storing large amounts of inventory.
Strategic Plan
Efficient & Effective Government
Financial Impact
Funds are available from various accounts from various departments.
Procurement
Procurement will be made under the competitive exemptions pursuant to Sec. 2-403(a)(4)a of the City Procurement code - the utilization of other governmental or public entity contracts to procure goods and services.
The aggregate for these types of commodities and vendors is anticipated to exceed the $100,000 threshold and the procurement is being brought to Commission for approval per the above policy.
Office Depot Staples Contract & Commercial LLC
2455 Paces Ferry Rd. 500 Staples Drive
Atlanta GA 33039 Framingham, MA 01702
Attachments:
1. Procurement Exemptions Form
2. Omnia Partners (Lead Agency, City of Tamarac) Executive Summary Office Depot
3. Omnia Partners (Lead Agency, City of Tamarac) Signed Agreement
4. Omnia Partners (Lead Agency, City of Tamarac) RFP Document
5. Sourcewell/ (f/n/a, NJPA) Lead Agency, Lodi, CA Unified School District RFP and Addendums Staples
6. Sourcewell (f/n/a, NJPA) Lead Agency, Lodi, CA Unified School District Acceptance and Award - Staples
7. Florida Division of Corporations (Staples/Office Depot)
Prepared by: Keith Raney
Department Director: Kimberly Ferrell