TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA
TITLE: Approve Contract No. 2023-34 With Jay’s Fencing, LLC, on an As-Needed Basis; Authorizing the City Manager or Designee to Approve Subsequent Work Assignments up to $100,000 As-Needed, Consistent With Approved Budget and Future Renewals; and Approve Work Assignments 1 and 2 for the Combined Total of $198,287.00.
Recommended Action
Approve Contract No. 2023-34 with Jay’s Fencing, LLC., on an as-needed basis; authorizing the City Manager or designee to approve subsequent Work Assignments up to $100,000 as-needed, consistent with approved budget and future renewals; and approve Work Assignments 1 and 2 for the combined total of $198,287.00.
Background Information
Hurricane Ian damaged several areas of fencing within the utility system that are in need of repair and/or replacement. The Department of Utilities solicited a Continuing Contract Request for Bids for Fencing, which has a contract term of three (3) years with three (3) additional one-year renewals based upon mutual agreement.
Ø July 28, 2023: Request for Bids No. 2023-34 - Fence Repair and New Installation was advertised.
Ø September 12, 2023: One bid was received and opened.
Ø Staff reviewed the bid, and the only responsive contractor has been determined to be qualified for this Contract.
Based on this information, staff recommends the award of a Zero-Dollar Contract and Work Assignments 1 and 2 to Jay’s Fencing, LLC. Subsequent Work Assignments would be issued based on services needed over the Contract period. Each Work Assignment will outline its own cost and schedule. Work Assignments over the threshold will be brought back to Commission for approval.
Contract No. 2023-34 with Jay’s Fencing, LLC., has been reiewed by the City Attorney and is legally correct as to form.
Strategic Plan
Infrastructure & Facilities Integrity
Financial Impact
Funding in the amount of $198,287.00 has been allocated in the Fiscal Year 2024 Department of Utilities Budget and available in the account numbers and respective projects below:
|
Account Number |
Project |
Available Amount |
|
420-6061-533-63-00 |
IAN22 |
$ 95,059.00 |
|
420-6062-535-63-00 |
IAN22 |
$ 103,228.00 |
Procurement
The Contract No. 2023-34 Fence Repair and New Installation Project was procured pursuant to Section 2-404 of the City of North Port Procurement Code - Competitive Sealed Bid Process.
Jay’s Fencing, LLC.
2059 19th Street
Sarasota, FL 34234
Attachments:
1. Contract No. 2023-34
2. Work Assignment No. 1 with Scope & Fee Schedule
3. Work Assignment No. 2 with Scope & Fee Schedule
4. Notice of Intent to Award
5. Award Recommendation Memo
6. Bid Tabulation
7. RFB Submittal by Jay’s Fencing, LLC
8. RFB No. 2023-34 and Addendum
9. Florida Division of Corporations Documents
Prepared by: Brittany Kammerer, Business Services Coordinator
Department Director: Nancy Gallinaro, Utilities Director