TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Discussion, and possible action to award funds from the Special Event Assistance Program to the American Cancer Society Relay for Life, North Port in the amount of $1,000.00 to cover costs of City fees and or resources associated with the April 13, 2019, North Port Relay for Life event.
Recommended Action
Consider the request made by the American Cancer Society Relay for Life, North Port for funding assistance through the Special Event Assistance Program in the amount of $1,000.00 to cover costs of City fees and or resources associated with the April 13, 2019, North Port Relay for Life event.
Background Information
The Special Event Assistance Program Guidelines and application were informally adopted by City Commission on November 25, 2013 and formally adopted by Commission on September 11, 2018 Resolution No. 2018-R-17. The intent of the program is to encourage cultural, educational, environmental and recreational activities in the City and to help provide recovery of costs associated with City services that are needed with a special event.
The American Cancer Society is the nationwide, community-based, voluntary health organization dedicated to eliminating cancer as a major health problem by preventing cancer, saving lives, and diminishing suffering from cancer, through research, education, advocacy and service.
The American Cancer Society Relay for Life, North Port is requesting funding assistance in the amount of $1,000.00 to cover the costs of fees and or City services associated with the event. The event is scheduled to be held on April 13, 2019 on the City Center Green in front of City Hall. At this time, a rental fee in the amount of $400.00 for the rental of the City Center Green is the only cost affiliated with this event. Any additional fees for trash/recycling or other City costs have not been determined at this time. The estimated attendance for this event as per the information provided on the submitted application is 500+ attendees. Based on this expected attendance, the applicant is eligible for funding up to $1,000.00.
This request is the third request for funding by the American Cancer Society Relay for Life, North Port. In addition, the North Port Relay for Life was awarded funding in the amount of $1,000.00 for both 2016 and 2017.
Strategic Plan
Vision - A vibrant, desirable, and sustainable city where people are proud to live, work, and play
Financial Impact
City Commission budgeted $5,000.00 for funding in the 2018-2019 fiscal year budget for Community Assistance (Account number 001-0100-511-49-13).
Procurement
Attachments:
1. Application
2. Adopted Special Event Assistance Program Guidelines
Prepared by: Sherry Willette-Grondin
Department Director: Frank Miles