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Title:
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Approve Utilization of the Sarasota County Landfill for the City of North Port’s Landfill Waste Disposal in Fiscal Year 2026 Based on Unit Pricing Provided in Sarasota County Resolution No. 2024-093, in the Estimated Budgeted Amount of $3,147,710.00.
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TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Utilization of the Sarasota County Landfill for the City of North Port's Landfill Waste Disposal in Fiscal Year 2026 Based on Unit Pricing Provided in Sarasota County Resolution No. 2024-093, in the Estimated Budgeted Amount of $3,147,710.00.
Recommended Action
Option 1: Approve utilization of the Sarasota County Landfill for the City of North Port's landfill waste disposal in Fiscal Year 2026 based on unit pricing provided in Sarasota County Resolution No. 2024-093, in the estimated budgeted amount of $3,147,710.00.
City Commission Options
Option 1: Approve utilization of the Sarasota County Landfill for the City of North Port's landfill waste disposal in Fiscal Year 2026.
* Pros: Approving use of the Sarasota County Landfill secures predetermined unit pricing under Sarasota County Resolution No. 2024-093, allowing the City to accurately forecast and control disposal costs. The landfill's close proximity also reduces transportation time and simplifies solid waste operations.
* Cons: Committing to the Sarasota County Landfill for Fiscal Year 2026 means the City cannot use other landfill vendors for disposal during this period, should any become available.
Option 2: Deny the utilization of the Sarasota County Landfill for the City of North Port's landfill waste disposal in Fiscal Year 2026.
* Pros: Staff have evaluated other disposal options and feel there are no advantages of denying the utilization of the Sarasota County Landfill for waste disposal in Fiscal Year 2026.
* Cons: Without an Agreement, utilizing landfill facilities farther from the City will increase transportation costs, labor and equipment usage.
Background Information
The City of North Port has utilized the Sarasota County Landfill for disposal of solid waste since the City ceased operations of its own landfill in 1984. Staff evaluated alternative disposal facilities comparing tipping fees and the cost of transportation to determine which facility was the most economical.
The following provides a summary of the results of the evaluated alternative disposal facilities:
Name of Facility
Tipping Fee/Ton
Travel/Distance to Facility (one-way)
Sarasota County
$58.00
24.4 Miles
Charlotte County
$78.54
31.1 Miles
DeSoto County
$84.00
27.7 Miles
Lee County
Fee not available to out of County
47.6 Miles
Okeechobee County
$59.79
110 Miles
The evaluation results show that Sarasota County Landfill offers one of the lowest tipping fees with the shortest travel distance. As such, staff recommends the City of North Port continue utilizing the Sarasota County Landfill for solid waste services and that the City Commission waive the competitive bid process.
Strategic Plan Pillars
Environmental Resiliency & Sustainability
Financial Impact
Funding in the estimated amount of $3,147,710.00 is contingent upon approval of the Fiscal Year 2026 budget and adopted rate. The following is a breakdown of the funding amounts in the Solid Waste District and Road and Drainage District accounts:
Account Number
District/Department Account Name
Amount
120-3032-534.34-50
Solid Waste District - Tipping Fees
$3,102,710.00
107-5000-541.49-60
Road & Drainage District - Landfill Disposal Charges
$45,000.00
Total
$3,147,710.00
Procurement
Landfill disposal services are being procured pursuant to Chapter 2 - Administration, Article VIII - Procurement, Section 2-407, Sole Source Guidelines of the City Procurement Code.
The internal procurement form will be completed following an approval from the City Commission.
Attachments:
1. Sarasota County Landfill Resolution No. 2024-093
2. Sarasota County Annual Topographic Survey and Remaining Site Life Report
3. 2021 FDEP Sarasota Central Landfill Complex Inspection
Prepared by: Garrett Woods, CPWP-M, Senior Business Manager
Department Director: Chuck Speake, Public Works Director