TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve Utilization of Lee County, Florida Contract No. B210496ACN with Ferguson Enterprises, LLC. for Water, Sewer, and Irrigation Materials, on an As-Needed Basis in the Amount Not to Exceed $500,000 Annually Through the Term Ending June 7, 2027, and Authorizing the City Manager to Approve any Modifications, Renewals, or Terminations in Concurrence with Lee County, Florida.
Recommended Action
Option 1: Approve utilization of Lee County, Florida Contract No. B210496ACN with Ferguson Enterprises, LLC. for water, sewer, and irrigation materials, on an as-needed basis In the amount not to exceed $500,000 annually through the term ending June 7, 2027, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Lee County, Florida.
City Commission Options
Option 1: Approve utilization of Lee County, Florida Contract No. B210496ACN with Ferguson Enterprises, LLC. for water, sewer, and irrigation materials, on an as-needed basis In the amount not to exceed $500,000 annually through the term ending June 7, 2027, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Lee County, Florida
• Pros: Approving the use of the contract allows the City to take advantage of a contract that was already competitively solicited, the City of North Port saves time and resources while still taking advantage of competitive pricing.
• Cons: Approving the use of the contract can save time, but it may come at the cost of customization, pricing certainty, and direct control over the agreement.
Option 2: Deny utilization of Lee County, Florida Contract No. B210496ACN with Ferguson Enterprises, LLC. for water, sewer, and irrigation materials, on an as-needed basis In the amount not to exceed $500,000 annually through the term ending June 7, 2027, and authorizing the City Manager to approve any modifications, renewals, or terminations in concurrence with Lee County, Florida
• Pros: Denying the use of the contract allows the City to develop their own solicitation with clearly defined scope, service levels and a pricing structure that directly reflects local priorities and operational needs.
• Cons: Denying the use of the contract would not allow sufficient time for the City to complete its own procurement process: including solicitation, bid opening, legal review, and Commission approval, which could result in temporary disruption of operations.
Background Information
The City of North Port seeks to utilize an existing contract between Lee County and Ferguson Enterprises, LLC. for water, sewer, and irrigation materials. Ferguson Enterprises is the company that Utilities utilizes for both inventory and non-inventory parts used on both collections and distribution infrastructure. This arrangement, commonly referred to as a piggyback or cooperative contract, allows the City to procure services under the same terms and conditions competitively established by another governmental entity.
The contract was originally carried out by Lee County following a competitive procurement process. The City of North Port has reviewed the contract and determined that its terms, pricing, and service provisions are in the best interest of the City.
Contract No. B210496ACN has been reviewed by the City Attorney and is legally correct as to form.
Strategic Plan Pillar
Infrastructure & Facilities Integrity
Financial Impact
Expenditures under this Contract shall be limited to funds that have been duly appropriated through the City’s budget process and are specifically allocated for the scope of services outlined in the Agreement.
Any purchase made on or after October 1, 2026, against this Contract is contingent on future appropriated funds.
Procurement
The utilization of this cooperative contract is consistent with Chapter 2, Administration, Article VIII, Procurement, Section 2-403(a)(4)(a) of the Code of the City of North Port, Florida, which permits the use of competitively awarded contracts from other governmental entities.
The City’s internal procurement process will be followed for all scheduled work under this contract to ensure proper oversight and compliance with procurement policies and procedures.
Attachments:
1. Contract
2. Renewals
3. Agenda Award
4. Letter of Intent to Award
5. Bid Tabulation
6. Submittal by Ferguson Enterprises, LLC
7. Request for Bid
Prepared by: Michelle Tipp, Utilities Senior Business Manager
Department Director: Michael Vuolo, Acting Utilities Director