TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, City Manager
TITLE: Approve the Award of Funds from the Special Event Assistance Program to the People for Trees in Support of Tree Fair 2022 to be Held on April 30, 2022.
Recommended Action
Approve the award of funds from the Special Event Assistance Program to the People for Trees in support of Tree Fair 2022 to be held on April 30, 2022.
Background Information
The Special Event Assistance Program Guidelines and application were informally adopted by City Commission on November 25, 2013, and formally adopted by Commission on September 11, 2018, by Resolution 2018-R-17. The intent of the program is to encourage cultural, educational, environmental, and recreational activities in the City and to help provide recovery of costs associated with City services and resources that are needed with a special event.
Guidelines for assistance include requirements that the event is open to the public, free admission and with a minimum expected attendance of 100 people. Assistance is tiered based up on expected attendance as follows:
• Up to $500 for events with estimated attendance of 100-499 attendees
• Up to $1,000 for events with estimated attendance of 500-2,499
• Up to $2,000 for events with estimated attendance of 2,500+
People For Trees is requesting funding assistance to cover the costs of fees and/or City services associated with their event. The event will be held on April 30, 2022, at the City Center Front Green. The estimated attendance for this event is 200 participants per the application submitted. Based on this expected attendance and in accordance with the Special Events Assistance Program Guidelines, the applicant is eligible for funding up to $500. The cost for City services for this program is $223. Additional fees may be applied if the applicant amends the number of garbage/recycling totes or duration of the park rental.
Strategic Plan
Efficient and Effective Government - Develop and promote City governance that fosters trust and utilizes departmental strengths and innovative philosophies to facilitate effective and efficient provision of all City services.
Financial Impact
Funding in the amount of $5,000 is budgeted in the Fiscal Year 2022 budget, account no. 001-0100-511-49-13 for Community Assistance. Guidelines indicate that this applicant meets the criteria for up to $500 in funding assistance. Based on the $223 cost of City services, and if this request is approved by the Commission along with other previously submitted pending applications, the resulting balance in the Community Assistance Program will be $3,597.39.
Procurement
Not applicable.
Attachments:
1. Special Event Assistance Application
2. Tree Fair 2022 Fee Overview
3. Resolution 2018-R-17
Prepared by: Tricia Wisner, Assistant Director, Parks & Recreation Department
Department Director: Sandy Pfundheller, Director, Parks & Recreation Department