TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, City Manager
TITLE: Approve Agreement No. 2021-17 Professional Architectural and Engineering Services for City of North Port Police Department Facilities Between The City of North Port and Schenkel & Shultz, Inc. in the Amount of $235,410.00.
Recommended Action
Approve Agreement No. 2021-17 Professional Architectural and Engineering Services for City of North Port Police Department Facilities between The City of North Port and Schenkel & Shultz, Inc. in the amount of $235,410.00.
Background Information
The North Port Police Department currently has 126 sworn officers and civilian staff of 44 for a total staff of 170 employees. The North Port Police Department was built in 2006 and is a two-story building totaling 32,000 square feet. In 2006, there were 79 sworn officers and 30 civilian staff. The population was approximately 47,000. Today, the city’s population is approximately 76,652, with an area of 104 square miles, and only 30 percent built out. The projected growth of the City of North Port by 2040 is approximately 175,000 residents. With the increase in residential and commercial growth throughout the City, staff has outgrown the current Police Department in all capacities, with the most alarming concern being in its property evidence area. The department developed project number PD21PE to pursue other options to address both current and future space needs of staff.
Request for Proposal 2021-17 was issued on September 20, 2021, requesting proposals from experienced and qualified firms for professional architectural design and engineering services for City of North Port Police Department Facilities. Three proposals were received October 21, 2021. Selection Committee meetings for telephone discussions with the firms and evaluation and ranking of proposals were held November 8, 2021. Of the three firms evaluated and ranked, Schenkel & Shultz, Inc was found to be the most qualified firm and it was recommended by the Selection Committee and Purchasing that the City move forward with negotiations with the selected firm. Negotiations were successfully concluded, and staff is now recommending the award of Agreement No. 2021-17 to Schenkel and Shultz, Inc. as the most qualified proposer meeting the overall specifications of the City of North Port.
Upon Commission approval and receipt of Notice to Proceed, Schenkel & Shultz, Inc. is prepared to commence Phase One services.
Agreement No. 2021-17 has been approved by the City Attorney as to correctness and form.
Strategic Plan
Enhance Services and expand availability of resources provided to residents
Financial Impact
$150,000.00 will come from budgeted funds in the professional services account 306-2100-521-31-05. Project PD21PE has $1,700,000.00 in construction costs budgeted. Upon Commission approval of this item $85,410.00 will be transferred from the construction account to the professional services account.
Procurement
Professional Engineering Services were procured pursuant to Chapter 2 Administration, Article VIII Procurement, Section 2-406 - Professional services selection under Consultants’ Competitive Negotiation Act (CCNA), F.S. §287.055 of the Code of the City of North Port, Florida.
Attachments:
1. Agreement No. 2021-17
2. Notice of Intent to Award
3. Notice of Intent to Negotiate
4. City Manager Recommendation to Negotiate Memorandum with Ranking Tabulation
5. Consultant Proposal
6. RFP No. 2021-17 with Addenda
7. Florida Division of Corporations Documents
Prepared by: Christopher Morales, Deputy Chief of Police
Department Director: Todd R. Garrison, Chief of Police