TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approval of Agreement No. 2017-40, Professional Design and Engineering Services for Warm Mineral Springs Park Master Plan with Kimley-Horn & Associates, Inc. in the amount of $154,050, which is budgeted in projects Warm Mineral Springs Park Building Renovations (WM17RB) and Warm Mineral Springs Park Master Plan (WM17MP).
Recommended Action
Approve agreement No. 2017-40, Professional Design and Engineering Services for Warm Mineral Springs Park Master Plan with Kimley-Horn & Associates, Inc. (Kimley-Horn) in the amount of $154,050.
Background Information
At the March 30, 2017 Commission meeting, staff was provided direction to pursue a master planning process for the future development of Warm Mineral Springs Park inclusive of the existing buildings and surrounding property. At the July 11, 2017 Commission meeting, the draft scope of services for the Warm Mineral Spring Park Master Plan was presented and approved.
Request for Proposal No. 2017-40 for the Professional Design and Engineering Services for Warm Mineral Springs Park Master Plan was prepared, and the solicitation was advertised on September 23, 2017. The requests for proposals were due on October 23, 2017 with Kimley-Horn, Keith & Schmars, Weiler Engineering and Hall Architects responding.
The professional selection committee met on October 30, 2017 to review all four (4) responses and ranked Kimley-Horn as the top-rated firm and recommended staff move forward with negotiations. Staff negotiations began with Kimley-Horn on November 6, 2017 to review the scope of services and lump sum contract rates which are reflected in this approval request.
As specified in the scope of services, staff is recommending moving forward with a phased approach. Phase I includes the following at a cost of $154,050 and is estimated to take approximately 170 days:
Task 1 Project Management
Task 2 Review of Planning Documents / Data Collection
Task 3 Stakeholder and Community Engagement
Task 4 Archaeological Review
Task 5 Master Plan Concept
Task 6 Draft Master Plan
Task 7 Final Master Plan
Task 8 Presentations
Upon completion of this phase, staff will bring forward a contract amendment for Phase II with a preliminary estimate of probable cost that will be determined upon the completion of Phase I.
Phase II will include:
Task 9 Site Civil and Utility due diligence
Task 10 Meetings and Coordination
Task 11 Architectural Concept and Coordination
Task 12 Tree Observation Site Visit
Task 13 Construction Documents / Permitting
Staff and Kimley-Horn recognize the State Bureau of Historic Preservation’s determination that the existing Spa Buildings and Cyclorama be maintained as a complex of buildings to support National Register eligibility and will take this into consideration during the Phase II master planning process. It is anticipated that this will allow more flexibility towards interior modifications while still maintaining the outside appearance of the structures.
Strategic Plan
Financially responsible City providing quality municipal services
Financial Impact
Currently, the Warm Mineral Springs Park fund has two capital improvement projects; WM17RB, Building Renovations, funded in the amount of $500,000 and WM17MP, Master Plan, funded in the amount of $75,000. These two projects will be combined for a total master plan / renovation budget of $575,000. The lump sum contract with Kimley-Horn for Phase I of the master plan development will cost $154,050.
Procurement
Professional Services were procured pursuant to Sec. 2-406 of the City of North Port Procurement Code and Florida Statute 287-055 Consultants’ Competitive Negotiation Act.
Kimley Horn & Associates, Inc.
1777 Main Street
Suite #200
Sarasota, FL 34236
Phone: 941.379.7620
Project Manager: James Pankonin, PLA, LEED AP
Attachments:
1. 2017-40 Agreement
2. 2017-40 Notice of Intent to Award
3. 2017-40 Notice of Intent to Negotiate
4. 2017-40 Recommendation to Negotiate with Ranking
5. 2017-40 Kimley Horn RFP Submission
6. 2017-40 Solicitation with Addenda
7. Florida Division of Corporations document
8. Warm Mineral Springs Determination of Eligibility Clarification
Prepared by: Cheryl Greiner
Department Director: Sandy Pfundheller