TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Approve the Application to the Assistance to Firefighters Grant in the Amount of $1,272,727.27 for a Fire Rescue Mobile Command Unit and Authorize the City Manager or the Mayor, as Applicable Under the City Charter, to Execute all Funding Documents After Legal Review, Should the Grant be Awarded to the City.
Recommended Action
Approve the appplication to the Assistance to Firefighters Grant (AFG) in the amount of $1,272,727.27 for a Fire Rescue Mobile Command Unit and authorize the City Manager or the Mayor, as applicable under the City Charter, to execute all funding documents after legal review, should the grant be awarded to the City.
Background Information
The AFG program helps firefighters obtain critically needed resources necessary for protecting the public and emergency personnel from fire and related hazards.
During Hurricane Ian, the City activated a shared Emergency Operations Center (EOC), but the Fire Rescue Department Operations Center (DOC) was displaced from the EOC due to heavy structural damage and backup generator failure at the fire administration building. As a result, the fire rescue operation operated 24-hours per day out of a damaged apparatus bay.
As described in the Executive Summary provided by the All-Hazard Incident Management Team deployed to the City of North Port, operational challenges were directly attributable to a lack of a reliable and available command area.
The Fire Rescue Department has requested $1,272,727.27 to cover the purchase cost of the vehicle. If awarded, the City expects to receive $1,272,727.27. Matching funds in the amount of $127,272.73 are required and will be budgeted in fiscal year 2024. Pending grant award and Commission approval, Fire Rescue will submit a budget amendment in fiscal year 2024 for a 50/50 split between the following account numbers: 001-2222-526-64.00 and 110-2222-522-64.00. In addition, the City will need to budget approximately $6,000 per year to cover maintenance costs.
This is a reimbursable grant, meaning the City will spend first and then request reimbursement from the granting agency. The grant application deadline was Friday, February 10, 2023. Notification of award is expected in Fall 2023.
Strategic Plan
Safe Community Pillar
Financial Impact
Potential award of $1,272,727.27 will be utilized to purchase the mobile command vehicle. Matching funds in the amount of $127,272.73. Pending grant award and Commission approval, Fire Rescue will submit a budget amendment for $127,272.73 in fiscal year 2024 with a 50/50 split between the following account numbers: 001-2222-526-64.00 and 110-2222-522-64.00. In addition, maintenance costs of $6,000 will be budgeted.
Procurement
Procurement code, policies and procedures will be followed when the purchase is made.
Attachments:
1. Fire AFG Grant FY23 Mobile Command Unit Application
2. New Grant Memos to Commission
Prepared by: Michael J. Davey, Grants Coordinator
Department Director: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager