TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: A Resolution of the City Commission of the City of North Port, Florida, Amending the Non-District Budget and Capital Improvement Budget for Fiscal Year 2023-2024 for Design of a Police Headquarters; Public Art Projects; Emergency Operations Center; Capital Contribution to West Villages Improvement District; Morgan Center Reroof and Two Tire Balancers in the Amount of $20,359,097; Providing for Findings; Providing for Posting; Providing for Conflicts; Providing for Severability; and Providing an Effective Date.
Recommended Action
Adopt Resolution No. 2024-R-17 as presented.
Background Information
Police
During the City Commission Special Meeting held on April 1, 2024, the Commission approved a motion to instruct staff to use $4,000,000 from the General Fund balance for the design of the site, drainage and construction plans and permitting for the Police Headquarters to 100%.
Parks and Recreation
The Morgan Family Community Center received substantial damage from Hurricane Ian resulting in portions of the air conditioning system being inoperable; water intrusion to the roof; and closure of the gymnasium. Jon F. Swift Construction was selected to provide pre-construction services and a guaranteed maximum price (GMP) for repairs to this facility. The City received the GMP on April 24, 2024, for a total of $2,072,007 to include replacement and repairs to the Morgan Center roof; air conditioning system; gymnasium floor; ceilings; acoustical tile and lighting. This budget amendment is required so that sufficient funding is available to award the upcoming Contract amendment for Jon F. Swift Construction.
Public Arts
During the City Commission Regular Meeting held on October 11, 2022, the Commission approved the following motions:
Ø Motion: Approve the proposed mural concept by local Artist Cathy Beausoleil as recommended by the Art Advisory Board for the sponsorship wall at the North Port Aquatic Center.
Ø Motion: Approve funding of the mural in the amount of $4,700 from the Public Art Fund.
The project was delayed as a result of impacts from Hurricane Ian and some unforeseen challenges experienced by the Artist. However, the approved artwork is now nearing completion.
During the City Commission Regular Meeting held on March 26, 2024, the Commission approved the following motion:
Ø Motion: Direct the City Manager to move forward with the installation of the artwork as presented by Mike Halligan to be located near the Myakkahatchee Creek Greenway Trail along Price Boulevard in an amount not to exceed $45,000 with deposit and payments being made as follows: one-third (1/3) initial deposit; one-third (1/3) during the completion and curing process; and one-third (1/3) at final installation.
The current balance in the Public Arts account is $214,928.50.
Public Safety
The current location for emergency operations activations for City staff mitigating natural and man-made disasters is located at City Hall in Room 244. This single room is not suitable for required functions of operating in large scale emergency operations for City-wide emergencies.
During the City Commission Special Meeting held on March 2, 2023, the Commission approved the following motions:
Ø Motion: Authorize staff to work with the engineering firm Schenkel & Shultz to prepare a 30% site, drainage, and construction plans including the EOC, contingent upon City Commission approval of the purchase of the property.
Ø Motion: Direct the City Manager to bring back all financing options for construction of the North Port Police Station and EOC.
Several Departments, recognizing the importance of completing this project sooner rather than later, collectively worked to re-evaluate the current future funding plan for Capital Improvement Projects (CIPs) from Surtax IV. The elevated priority of the future Emergency Operations Center (EOC) is greater than the priority of the future classrooms and buildout at the Public Safety Training Complex. The recommendation included the following changes:
Ø Move assigned funding from the Public Safety Training Buildout Fire Rescue request for $4 million dollars in years 2030-2034.
Ø Move the assigned funding from the Public Safety Complex Classrooms Police Department request for $5 million dollars in years 2030-2034.
Ø Move the assigned funding of $1.1 million each year in Fiscal Year 2025 and Fiscal Year 2026 from Road Rehab for Public Works to CIP Project F24EOC.
Ø CIP F24EOC will be created to separate the EOC from the CIP for the Police Department Headquarters.
Ø The reallocation of Surtax IV funding to keep the EOC project moving forward will ensure the City will have the appropriate facility to manage and mitigate small and large-scale emergencies for the City of North Port.
Public Works
The Department of Public Works seeks an amendment for Fiscal Year 2023-2024 from the Transportation Impact Fees. The funds from the budget amendment support the annual reimbursement payment for balance of road cost to the West Village Improvement District. Annual payments shall be paid from the segregated accounts, commencing on or before May 15 each year.
Fleet R&R Fund
The funds from the budget amendment will keep the Fleet Management Division operating responsibly through the year by securing replacement equipment that meets the needs for vehicle repairs. The Fleet Management Division utilizes tire balances for City fleet. The current wheel balancer equipment does not work properly and the inefficient tire balancers could cause excessive vibrations while driving. Replacing these machines will provide the Fleet Management Division the ability to provide safe and reliable vehicles to city staff.
Strategic Plan
Good Governance
Financial Impact
Ø $6,072,007 will come from General Fund balance for completion of site, drainage and construction plans and permitting for new Police Department Headquarters and Morgan Center Roof.
Ø $49,700 will come from the Public Arts account balance for the two Public Arts projects at North Port Aquatic Center and the Myakkahatchee Creek Greenway Trail.
Ø $3,000,000 will come from Transportation Impact Fee Fund Balance for the Capital Contribution to West Villages Improvement District.
Ø $11,200,000 will come from Surtax fund balance to fund the Emergency Operations Center.
Ø $37,390 will come from the Fleet R&R fund balance for the purchase of two tire balancers.
Procurement
Not applicable.
Attachments:
1. Resolution No. 2024-R-17
2. Fund Balance Reports
3. CIP Sheet PD21PE
4. Presentation
Prepared by: Lisa Herrmann, Budget Administrator
Department Director: Kim Williams, Finance Director