TO: Honorable Mayor & Members of the North Port Commission
FROM: Jonathan R. Lewis, ICMA-CM, City Manager
TITLE: Award Construction Contract 2015-17 to J.E. Charlotte Construction, Inc. in the amount of $243,520.65 and authorize the use of contingency up to $17,000.
Recommended Action
Approve Contract No. 2015-17 Construction of sidewalks, installation of street lights, electrical outlets, conduit, and fiber optic connectivity between City Hall and the George Mullen Activity Center to J.E. Charlotte Construction, Inc. in the amount of $243,520.65 and authorize the use of contingency up to $17,000.
Background Information
City Commission approved the construction of sidewalks, installation of street lights, electrical outlets, conduit and fiber optic for the George Mullin Activity Center/City Hall site improvements in the Fiscal Year 2014/15 Capital Improvement Program.
On November 4, 2014, RFB No. 2015-17 for construction of sidewalks, installation of street lights, electrical outlets, conduit and fiber optic cable between the George Mullen Activity Center and City Hall was advertised on DemandStar. The bids were opened on December 1, 2014 with three bidders responding. One bidder was deemed non-responsive for failure to submit all required paperwork. The other two respondents were both over budget.
During the February 27, 2015 Commission workshop, the Commission, by unanimous consensus, authorized the City Manager to make the appropriate re-allocations with funds that were budgeted from the Pine Park project to complete the work at the George Mullen Activity Center including steps to provide a budget amendment.
At the March 23, 2015 Commission meeting, first reading of the budget amendment will be presented and the second reading is scheduled for the April 13, 2015 Commission meeting. Upon approval of the budget amendment, this project will have a sufficient funds budgeted to complete the work as outlined in RFB No. 2015-17.
Strategic Plan
Maintained/Upgraded/Expanded City Infrastructure
Financial Impact
Construction costs budgeted in project P15GMC (account 306-3036-572-63-00), with an adopted project budget of $272,000 (which includes the budget amendment authorized at the February 27, 2015 workshop). The expenditure of these funds was included in the budget amendment, Ordinance No. 2015-14, which passed first reading March 23, 2015 and is pending adoption on second reading on April 13, 2015.
Procurement
J.E. Charlotte Construction Corp.
1500 E. Venice Avenue, Suite #101
Venice, FL 34292
941-445-4045 - phone
941-445-4031 - fax
Attachments:
1. Contract No. 2015-17 Partially Executed Contract
2. RFB No. 2015-17 Award Recommendation
3. RFB No. 2015-17 Notice of Intent to Award
4. RFB No. 2015-17 Bid Tabulation Comparison
5. RFB No. 2015-17 J.E. Charlotte Bid Submittal
6. RFB No. 2015-17Solicitation for Construction George Mullen Activity Center - Phase II
7. Florida Division of Corporations Document
Prepared by: Cheryl Greiner
Department Director: Robin Carmichael