TO: Honorable Mayor & Members of the North Port Commission
FROM: A. Jerome Fletcher II, ICMA-CM, MPA, City Manager
TITLE: Ratification of City Manager’s Use of Emergency Authorization to Enter into a Contract with Dejonge Excavating Contractors, Inc. to Perform Emergency Restoration to the Collection and Distribution System and Emergency Hauling Services Under Purchase Order 049729 Not to Exceed $1,260.00.
Recommended Action
Ratification of City Manager’s use of emergency authorization to enter into a contract with Dejonge Excavating Contractors, Inc. to perform emergency restoration to the collection and distribution system and emergency hauling services under purchase order 049729 not to exceed $1,260.00.
Background Information
On September 23, 2022, Florida Governor Ron DeSantis issued Executive Order Number 22-218, declaring that a state of emergency for 24 Florida counties, including Sarasota County due to Tropical Depression Number Nine, which became Hurricane Ian. On September 24, 2022, Governor DeSantis issued Executive Order Number 22-219, amending Executive Order Number 22-218 and expanding the state of emergency to the entire State. On November 1, 2022, Governor DeSantis issued Executive Order Number 22-268, renewing the state of emergency for an additional sixty (60) days. On March 17, 2023 Governor DeSantis issued Executive Order 23-60, renewing the state of emergency for an additional 60 days. Subsequently, Governor Desantis Issued Order 23-104 on May 15, 2023 and Order 23-139 on July 13, 2023, extending the state of emergency for another 60 days each.
On September 26, 2022, the City Commission adopted Ordinance No. 2022-30, declaring a local state of emergency and granting emergency authority to the City Manager. In his emergency authority, the City Manager entered into the following purchase order and attachments, which constitute a legal contract. The City Manager requests that the City Commission ratify this contract approval.
• Purchase Order # 049729 and contract attachments Dejonge Excavating Contractors, Inc. for emergency restoration to our distribution and collection system as well as emergency hauling services in the amount of $1,260.00.
Strategic Plan
Good Governance
Financial Impact
Funding in the amount of $1,260.00 was provided from account number 420-6062-535.31-05, Project IAN22.
Procurement
These services were procured in accordance with Sec. 2-408 of the Procurement Code - Emergency Procurement, Local State of Emergency Ordinance No. 2022-30 and Federal Emergency Management Agency (FEMA) Guidelines for Emergency/Exigency Procurements.
Attachments:
1. Emergency Term Forms
2. Exigency Procurement Request
3. Procurement Summary Memorandum
4. Purchase Order
5. Florida Division of Corporations Document
Prepared by: Brittany Kammerer, Business Services Coordinator
Department Director: Nancy Gallinaro, Utilities Director