TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve the Utilization of Sourcewell Contract No. 012418-TPM, Thompson Pump and Manufacturing Company, Inc. (for Public Utility Equipment with Related Accessories, Supplies, and Services) to Purchase Four Stationary Bypass Pumps for Lift Station Dependability at Identified Lift Stations Throughout the City, in the Amount of $219,459.
Recommended Action
Approve the utilization of Sourcewell Contract No. 012418-TPM, Thompson Pump and Manufacturing Company, Inc. (for Public Utility Equipment with related accessories, supplies and services) to purchase four stationary bypass pumps for lift station dependability at identified lift stations throughout the City, in the amount of $219,459.
Background Information
While the loss of power experienced during a storm event may not prevent the use of central water, it does impact the 113 lift stations that move wastewater through the City’s collection system to the wastewater treatment plants. Without electricity, these stations cannot function, requiring the use of either portable generators or bypass pumps to keep the wastewater moving and prevent overflows or sewage spills that could impact public health and the environment. In the wake of Hurricane Irma, Utilities spent the vast majority of staff time pumping wastewater with portable bypass pumps through lift stations that had lost power. This involved moving a limited number of portable pumps around the system, deploying suction hoses into the wet wells and connecting discharge hoses to the emergency pump-out connections at each station, requiring significant time and varying types of hoses and fittings as well as numerous trips back and forth to the warehouse to pick up the correct hardware, delaying the response time to several lift stations. As part of its post storm assessment, Utilities determined that the installation of permanent bypass pumps, which would operate automatically during a power outage and greatly reduce the risk of sewer overflows, would significantly improve our response and allow staff to focus on other recovery activities in the event of an emergency.
In fiscal year 19-20, Utilities has allocated funds for the purchase of four stationary bypass pumps to be installed at critical lift stations throughout the City. These pumps will be utilized for temporary pumping of the lift station during emergency events to prevent sewage backflow and overflows in the system should an interruption of power occur. This project is part of a multi-year effort to add these pumps to all stations. This has also become North Port Utilities’ standard when lift stations are constructed by a Developer and dedicated to the City.
Contract No. 012418-TPM was competitively bid and awarded to Thompson Pump and Manufacturing Company Inc. by Sourcewell, formerly NJPA, a national purchasing cooperative. As a member of Sourcewell since 2009, the City benefits from the competitive bid process that has already been done via Sourcewell as well as volume pricing obtained via a national bid. With Sourcewell, local government agencies have the flexibility to choose a product or service according to the business needs, such as price, warranty, supplier performance or brand name. Utilizing Sourcewell competitively solicited national cooperative contracts, provides access to a wide array of products, suppliers and services while saving valuable time and money in the procurement process. Contracts are created pursuant to a process which enhances access, competition, and fairness; and results in optimal balance of overall benefits for all. Sourcewell awards contracts at the manufacturing level, but they can be leveraged locally to support local dealers.
Utilities is requesting approval for the utilization of Contract No. 012418-TPM for the purchase of four permanent bypass pumps for City lift stations in the amount of $219,459. While the City ordinance authorizes the City Manager to enter into piggyback agreements, the City Manager’s policy requires all procurements exceeding $100,000 to be presented to Commission for consideration.
Strategic Plan
Create and sustain a safe and healthy environment for residents and visitors of North Port.
Financial Impact
The amount of $ 219,459.00 is available in the account number below:
|
Account Number |
Project No. |
Available Amount |
|
420-6063-536.64-00 |
U20PBP |
$ 219,459.00 |
Procurement
This purchase is exempt from competition per Sec. 2-403, (a) (4) a of the procurement code as to utilize contracts or bids of other local governments or public entities for goods and services. The appropriate form and back-up have been included via attachments below.
Vendor Information: Thompson Pump & Manufacturing Company, Inc 1496 Herbert St, Port Orange, FL 32129
Attachments:
1. Procurement Exemption Form
2. Thompson Pump Quote
3. Sourcewell RFP #012418
4. Proposal Evaluations
5. Proposal Comment and Review
6. Sourcewell Contract Acceptance and Award
7. Florida Division of Corporations
Prepared by: Nicole Brown, Business Services Coordinator
Department Director: Rick Newkirk, Utilities Director