TO: Honorable Mayor & Members of the North Port Commission
FROM: Peter D. Lear, CPA, CGMA, City Manager
TITLE: Approve the Technology Service Agreement between Sarasota County and the City of North Port for the provision of host services for Police Department servers and network equipment for the Back-up Dispatch Center at an annual cost of $11,101.68, and to authorize the City Manager to execute any subsequent renewal term under the same terms and conditions.
Recommended Action
Approve the Technology Service Agreement between Sarasota County and the City of North Port for the provision of host services for Police Department servers and network equipment for the Back-up Dispatch Center at an annual cost of $11,101.68, and to authorize the City Manager to execute any subsequent renewal term under the same terms and conditions.
Background Information
The North Port Police Department must have a backup data center location. It is best and standard practice for any government or corporation to backup all data to a secondary site. The City of North Port follows this same practice with all city departments with the exception of the police department. Sarasota County’s Information Technology Department provides data center housing services to regional partners; therefore, this is the only option to house Police Department data in order to be compliant with the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) requirements. The FBI and FDLE CJIS set specific security requirements for data and IT hardware that are mandatory for all law enforcement agencies to comply with. City of North Port IT Department also utilizes the Sarasota County Data Center to house servers and network equipment. The North Port Police Department would be housing servers and network equipment in the same manner as the City of North Port IT department.
Planning for disaster recovery is very important to ensure continuity of operations for City services. With the approval of the Technology Service Agreement, the City of North Port will have the ability to continue disaster recovery services which include backing up all electronic data to an off-site location
The following are some examples of organizations which are using Sarasota’s data center hosting services:
• City of North Port IT
• Sarasota Memorial Hospital
• Sarasota County Supervisor of Elections
• Sarasota County Tax Collector
• Sarasota County Sheriff
This agreement has been reviewed and approved for form and correctness by the City Attorney.
Strategic Plan
Maintain the adopted level of health and public safety services.
Financial Impact
The annual cost of $11,101.68 for the hosting services will come from the 001-2100-521-34-00 account. The hosting services is for the purposes of housing North Port Police Department IT equipment (e.g. servers, firewalls, and etc.) for backup and redundancy.
Procurement
This purchase is exempt from competition per Sec. 2-403 (a) (2) of the procurement code as it is a procurement contract between the City and another government. The appropriate form has been included via attachment.
Attachments:
1. Technology Services Agreement
2. Competitive Exemption Form
Prepared by: Michael Baute, Captain
Department Director: Todd R. Garrison, Chief of Police